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Division of Job Tasks


A good division of job tasks takes into account the qualities and wishes of employees. That way they can't only work more efficiently, but also increase the pleasure of working; this article lists Eight ways to better divide the work.

1. Get a better view of the work

For a good division of tasks it's first and foremost important to get a better view of the work. You can achieve this by asking your employees about their duties from time to time. This creates a good picture of all activities and the way in which they are distributed. You may also find work on the track that you didn't yet know about. Many tasks may have been added over time.

2. Put all job tasks on paper

It's wise to put all tasks on paper. Then you can always fall back on that later, for example if there is uncertainty about who exactly is responsible for which task. Therefore always record the work in a job description profile . You provide an overview of the tasks and responsibilities associated with the position. This creates clarity for everyone in the workplace and is also useful as a benchmark for the assessment .

3. Map the available qualities

It's important to know the qualities of your company. That way you know who a certain task is in good hands with. For example, one will excel in direct contact with customers, while the other will be more effective if he manages everything in the background. You get extra overview by putting the required qualities in a schedule. You then indicate per employee to what extent those qualities are present or can be developed.

4. Discuss the division of tasks

You can discuss the division of tasks at various moments. During the planning meeting you can, for example, discuss the range of tasks for the coming year. For example, ask which tasks give your employee energy. If you take this into account as much as possible in the division of tasks, this can increase the pleasure of working. If you notice that certain tasks aren't going well for him, then you can find out what this is about and take appropriate measures.

5. Offer a helping hand

Sometimes it's necessary to provide a helping hand for the proper performance of a task. For example, it may be necessary that an employee first develops further by following a course. As an employer you can then offer (financial) support. It's also possible that you must first assign certain powers, such as the power to manage other employees.

6. Delegate tasks to your employees

The delegation can contribute to a good division of labor. Specially when you as an entrepreneur have a considerable range of duties. Perhaps there are activities in between that no longer belong to your core duties, but that are interesting for an employee. That way you can give someone who is ready for that more responsibility and challenge. You therefore make time free for other things, such as finding new customers.

7. Ensure a balanced division of tasks

With a balanced division of tasks, the burden is evenly distributed across all shoulders. This prevents one employee from running out of fire while a colleague is sitting with his arms crossed. Don't only take the amount of work into account, but also monotony and complexity, for example. This can cause unnecessary work stress , which can cause employees to burn out.

8. See if the division of tasks is still correct

Your company is constantly changing. This means that the duties of your employees also change. Therefore, regularly check whether the division of tasks is correct. Is this still balanced? And do you still have enough people and qualities to perform all tasks successfully? If that's necessary, you can deploy additional people or further develop the current employees. You can also proceed to a more efficient division of tasks.

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